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Meeting Notes February 2nd, 2003

Meeting Notes March

OK, there's a LOT of stuff here. Sorry that it's so long, but we want to let everyone know what we discussed. Have fun reading it.

)^( Camp Numinous
Meeting Notes: February 2nd

In attendance:
Seth via email, John, Jenny, Shane, Julia, Josh, Marc, Buf, Fir, Kevin, Jen

Agenda:
Art Project changes
Grant Proposal
Fund Raising
Financial Structure of CN
Engineering Discussion
Bar
Who is Camping with us
Next things

Pre Meeting: It was decided that Seth would speak at every meeting and that we'd read his email to the group.

Hopefully he'll send us an email when he can't be with us. He mentioned his availability and what he could contribute. The idea of plumbing was very very cool as was his van and observation deck. We also discussed his trailer and the possibility of a bath house.

Next meeting we may try to have web access via Yahoo Voice and be able to have people on the line listening and talking. We may also have a web cam.

ART PROJECT CHANGES:

Jenny and John presented plans to scale down the Carousel idea from one large ride to possible three smaller carousels. There were several reasons why we thought this was a good idea.

1. A smaller carousel would be easier to build
2. It would be a lot easier to test. If the large carousel didn't work, we would have done a lot of work before we realized it didn't work.
3. We could make one and if that went well as far as resources and participation was involved, we could build more.
4. The idea of having several smaller rides is different from the Carousel that was built in 2001
5. The original Carousel would be really heavy and hard to power using people energy.
6. After the Burn, it would be easier to transport as part of the BM AfterBurn art and could conceivably make getting a grant easier.

Josh came up with the idea of a see saw. The see saw would be called The Moral See Saw. Its a very cool idea and it might be relatively easy to build. We envisioned this being in the middle of three carousels.

Shane began thinking of ideas for a Ferris wheel.

It was suggested that John could bring his rabbit after it is fixed.

Bringing the pool table from the Bird's Nest was also suggested.

So, the concept as it stands is a playground or carnival concept. The Rides will still have fire and lights and sound events, they will just be scaled down somewhat.

GRANT:

Josh did substantial research on the Grant and presented it to us. He writes grants for a living, so we're in good hands. The engineering committee will have an idea of what we need as far as materials are concerned, by the end of the month so we can send in the Grant Letter.

Josh will call whoever is running the show, it was Claudia Haskill and he'll get the hiznot on on shiznat. He is also going to speak with a friend of his who got a grant last year for the Monkey Maze and get some pointers from them. It was suggested that we may be able to use Buf's Non Profit named, of all things, Performing Arts Social Society. Buf sent that information to the list on Monday.

Once we get a dollar figure to Josh and line items to Buf (who will put them into a spreadsheet), Josh and John and Jenny will put together the Grant Letter. The Deadline for this is the end of February, so this is our highest priority right now.

Kevin suggested that, in keeping with the "religious" theme, we ask for $6660.13 which was pretty damn funny and a good idea.

FUNDRAISERS:

In order to finance our camp and keep the cost as low as possible, it was decided that we will have a series of fundraisers. Jen volunteered to be the Event Co-ordinator because she rocks. We discussed renting the Peacock Lounge on Lower Haight and having bands play for a fundraiser. We also discussed renting the Build Space in the Mission hear the 500 Club to have the Easter Puppet show. Jen sent out an email on Monday with ideas for other events.

We discussed sending out invitations to our groups first and selling "reserved" tickets, then using resources on the net like Craigs list or Squidlist to advertise also. We figured that 10-15$ was reasonable to attend a fundraiser. We have 2, maybe three people in our group who are in Bands, so that should be covered.

It was also suggested, for the Easter play, to not charge admission but to take up a collection at intermission. We'd get people know in advance that it was a fund raiser. Also, Raffle Ideas were discussed at the events.

FINANCES:

Buf talked about our last Theme Camp in 2000. We decided that the major "Camp" cost that year was for the truck and fuel. We're going to figure that as 1500$ depending on how many days we have the truck. That should cover the cost of rental, gas and a dump run after the even. It only cost somewhere around $120 in 2000 to camp with Headless Maiden. Buf brought up what he thought were pitfalls we learned to avoid from 2000 and we agreed that we would avoid those in 2003.

Pitfall #1. Some people paying more than others for things everyone used. We hope to avoid this first with fund raisers and secondly, if necessary, by raising the amount people have to pay to camp with us.

Pitfall #2 Too much work done for preparation and breakdown of the camp for too few. We decided that we need people to contribute time and money and everyone at the meeting last night was jazzed and ready to go on that.

Jenny suggested a monthly "Tithe" where people could pay 20$ a month. This would make it easier to take the cost of the camp. All money needs to be sent to Buf via Paypal if possible. If you do not have Paypal, you should get it and if you don't want to, we'll figure out alternative plans. Fir gave Buf $40 and got a receipt.

Kevin suggested that if we had to tithe, we should also get 4 wives.

So, for February, everyone needs to send Buf 20$ unless they want to wait and pay it all at once. We have flexible payment plans. ;-) Anyone who joins the camp later in the year will be responsible for the entire amount.

So, we have hopefully three income devices:

1. A grant for the art project
2. Money from fundraisers to defer anything the grant doesn't cover including the truck and (up next) the bar.
3. Money paid by members of the CN to cover the cost of the truck.

Buf also let us know that we couldn't use his non-profit to dodge taxes.

If we get a grant, supplies will be purchased and we'll be reimbursed through Buf's account. If we don't get a grant - which we will hopefully - reimbursements will come out of the Event Fund. Costs for things outside of the scope of the art project (mostly the bar) will be reimbursed from the Event Fund

ENGINEERING

The engineering committee is Shane, Marc, Kevin and John. We're meeting on Tuesday at 5:30 at the Hemlock on Polk to "finalize" plans. We also are going to scrapyards on Saturday if we make enough progress and maybe we'll purchase enough materials to build the first Carousel. Shane wants to build something on Saturday. Boooo YAH!

Kevin and Jen are going to make a Camp Numinous CN stencil that we can spray paint our stuff with. It'll be cool. We decided this logo will be part of our "branding strategy" and we'll use it on our invitations and stickers that we'll put up around SF before Burning Man.

BAR

Everyone agreed that it would be nice to have another bar. The bar was just too fun and having a bar with a playground next to it would be pretty cool. IT was decided not to include the bar in the art proposal. Larry wrote about barter bars in the Cooper Union speech, I *think*. Though we're not a barter bar, we'd rather just not put it in the Art Grant and run the risk of not getting a grant on that point.

We also decided that the Bar will need to be able to be CLOSED in case we want to leave the camp. For those of us who went in 2002, we realized how we hadn't left the camp in 2000. Most of us don't want to do that in 2003. That's why, if we want to go out, we'll be able to secure the bar.

We'll need to have people to build the bar, purchase liquor and food for it and assist. Jenny will create the art for the bar and tap people as she needs help. We will probably form a Bar Committee. We'll develop this idea further before the next meeting. If you are interested in being on the Bar Committee, speak up.

WHO IS CAMPING WITH US:

Of those attending, Josh is not sure if he's going. He probably will go, but he's looking for a ticket closer to the event. He will still work on projects with us.

Marc is pretty sure he'll go, although he needs to find an apartment to stay in the Bay Area. If anyone knows of a room, for rent post it to the list.

So, for sure we have, Jenny, John, Seth, Shane, Julia, Buf, Fir, Kevin, Jen, Shekky, his roommate?

Dom and her cousin Dave have said they will camp with us. Dave lives in So Cal, so he won't be working on the camp, but Dom will make up his work and then some. ;-)

Kurt has expressed interest, although he won't be around to work throughout the year since he's in New Hampshire.

Our friends Rich and Mel are getting married and they would like to remain on the list, but they won't make it this year. Adam Talmadge is probably going to Alaska. He will also stay on the list.

We removed Raymond and Jasmine from the list since neither one of them had replied to any emails or been in touch with us.

We began a discussion about how to introduce friends any of us would like to have camp with us to the group. We didn't come to any decisions, but here are a couple thoughts

1. Space is limited. People who do not want to take part in the full "Theme Camp" experience, i.e. all the work that goes into making the camp great, probably shouldn't be camping with us. We work hard to have a group of people who are devoted to helping create the camp so they can have the fun of running it.

If someone just came in at the end, paid their fee and then partook in the joy of a theme camp, couldn't that cause some bad feelings within our group? I mean, people can come hang out with us, but would they really want to just pay a fee and "be a part of" something that is so much more than that?

2. The people who are out of town and can't work as much are long time friends or relatives. We know they're good people.

3. We would like to have more people. We'd like to have people who are devoted to work. Someone said they knew someone and the question I asked was can they work and how much money do they have. ;-)

This is something we should discuss as a group and come to a consensus.

NEXT THINGS

The next meeting will be at Buf's house. We plan on having entire group meetings once a month until about June or July when we'll probably have more. We will also have workdays at either the Bird's Nest or S&J's In San Rafael.

The Engineering is meeting on Tuesday night and next Saturday.

Wow, we discussed a lot of stuff at this meeting.

We laid the foundation for our camp and everyone's pretty jazzed. We then got pretty buzzed in the back yard and watched the movie from our 2000 camp that's link from this page. http://www.violetshivers.com/John/hmbm2k/maiden1.html. The playa is going to be so beautiful this year. Remember the warmth, remember the cool friends we made.

This year promises to be a GREAT year for CAMP NUMINOUS.

-John